Sharing

Virza lets you share your research with anyone using secure share links. Recipients don’t need a Virza account. They can view your content in a clean, read-only page.

Within a workspace

Everything in a workspace is shared by default. All members can see all documents, collections, and notes (subject to their role permissions).

There’s no need to explicitly “share” a document with a teammate. If they’re in your workspace, they can access it.

Share links let you give anyone read access to a specific resource. You can share:

Documents: PDFs, papers, reports
Library items: Items in your library
Research sessions: AI research conversations
Citations: Citation collections
Drafts: Work-in-progress content

Click the Share button on any document, session, or citation. This opens the share dialog.

Configure permissions

Choose what the recipient can do:

Permission	Description
View	Always on. Recipients can read the content
Comment	Recipients can leave comments
Export	Recipients can download or export the content

Set expiration

Choose how long the link should be active:

Option	Duration
1 hour	Quick, temporary access
24 hours	Day-long access
7 days (default)	Standard sharing period
30 days	Extended access
90 days	Maximum duration
Never	Link stays active until you revoke it

Add password protection (optional)

Toggle Password protection and enter a password (minimum 8 characters). Anyone who opens the link will need to enter this password before they can see the content.

Set an access limit (optional)

Toggle Limit accesses to restrict how many times the link can be opened. Useful for one-time or limited-use sharing.

Create the link

Click Create link. The share URL appears. Copy it and send it to your recipient.

Copy the link now. For security, the full share URL is only shown once. You can always manage or revoke the link later, but you won’t be able to see the full URL again.

What the recipient sees

When someone opens a share link, they see a clean page with:

A banner indicating they’re viewing a shared resource
The content of the shared resource
An Export button (if you enabled export permission)
A Sign up link if they want to join Virza

Share pages are private and don’t appear in search engines.

Password-protected links

If you added a password, the recipient sees a password prompt before the content loads. They need to enter the correct password to continue.

Password verification is rate-limited to prevent guessing. After several incorrect attempts, the recipient will need to wait a few minutes before trying again.

Viewing existing links

In the share dialog, switch to the Manage tab to see all active share links for that resource. Each link shows:

How many times it has been accessed
When it expires
What permissions are granted
Whether it’s password-protected

Revoking a link

Click Revoke next to any active link. The link immediately stops working. Anyone who tries to open it will see a “Link revoked” page.

Revoking a link is instant and permanent. You can always create a new link if needed.

Sharing requires the Editor role or above. Viewers and Researchers cannot create share links. See Roles & Permissions for details.

Role	Can create share links	Can revoke share links
Viewer	❌	❌
Researcher	❌	❌
Editor	✅	✅ (own links)
Admin	✅	✅ (all links)
Owner	✅	✅ (all links)

Security & privacy

Links are unguessable: each link contains a unique, cryptographically random token
No search engine indexing: share pages include noindex tags
Access tracking: every time someone opens a share link, it’s recorded
Audit trail: share creation and revocation are logged in your workspace audit log
Workspace isolation: share links only expose the specific resource, not your workspace

Data export

If you need to share documents outside Virza without a share link:

Select one or more documents in your library
Right-click → Download original
The original file (PDF, DOCX, etc.) is downloaded to your computer

You can also export metadata and citations. See Citations for export formats.